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Corporate Administrative Coordinator

Company: Spire Hospitality, LLC - Corporate Office
Location: Irving
Posted on: November 22, 2021

Job Description:

Hospitality Redefined.

The Owner-Centric Hotel Management Solution With A Continued Focus On People, Purpose, And Passion.

SPIRE Hospitality--- leads the way in innovative, comprehensive, and hands-on hotel management. Combining 35+ years of proven industry experience with collaborative and transparent leadership, engaged culture of high performance, and a focus on people, passion, and purpose, SPIRE is known for maximizing asset value while curating uniquely personalized, unforgettable guest experiences.

With a full suite of third-party hotel management services, SPIRE is the complete hospitality management solution for full-service hotels and resorts and select-service hotels, including branded and unique, non-branded properties.

Our results-driven approach to hotel management aligns sales, marketing, operations, F&B, and guest services with clear financial targets, to achieve unmatched ROI.

Our diverse hospitality management portfolio includes 28 top-performing hotels and 11 different hotel brands, in 18 states...and counting.

To learn more, please visit our website Spire Hospitality

Job Description:

The Administration Coordinator is responsible for supporting the corporate operations team. Primarily supporting the Corporate Director of Hotel Resources and VP of Hotel Support & Procurement. This position will be a key resource in streamlining business documentation administration, contract administration processes, and document retention procedures. Person should have a strong desire for identifying opportunities to drive efficiencies, and implement cost reducing strategies. We are looking for a solution driven, detailed oriented individual with the ability to flip between multiple priorities. This person should have a passion for instilling a shared, enthusiastic commitment to customer service as a key driver of Spire's culture.

Specific responsibilities include:

-Provide contract administration support by facilitating consistent contract routing procedures, maintaining contract database, track expiration/notice dates to limit auto renewals and termination fees.
-Maintain company certificate of insurance database to ensure compliance with insurance company policies and provide opportunity to pass along liability onto our third-party vendors avoiding costly litigation.
-Support risk management to ensure hotels stay compliant with OSHA-required documented safety training, assigning training as needed, and communicating ongoing requirements to ensure compliance.
-Provide assistance with running monthly insurance claims reports, allowing the Corp. Dir. of Hotel Resources to focus primarily on the data analysis.
-Maintain the tracking of motor vehicle records database, assist in transfer of vehicle titles, interface with insurance company add/remove vehicles as necessary, and support hotels and HR in verifying driving records for new hires.
-Maintain the license and permit database, confirming license and permit files are current, complete, and no renewal periods are missed.
-Be the point of contact for completing vendor credit applications.
-Support capital team by creating requisitions for purchased items, and manage approval process, transmits approved purchase orders and supporting documents to supplier, tracks order acknowledgement, prepares and communicates shortage and backlog reports, and provides visibility of potential interruptions to internal customers.
-Works with AP and accounting staff in resolving exception and invoice discrepancies.
-Identifies opportunities and implements actions to achieve efficiencies.
-Provide unprecedented support to hotels, senior leadership, and corporate teams.
-Maintain strong working relationship with AP, Risk, Accounting, Capital, Operations, HR and IT to ensure a seamless integration between departments.
-Promote cross-functional teaming across other business functions and initiatives.
-Perform other duties as requested by management.


-A minimum of 5 years of experience hotel operations, Contract Administration, legal administration or similar educational experience.
-Information Technology experience is preferred.
-Must be able to effectively communicate both verbally and written, with all levels of team members and guests in an attentive and service-oriented manner.
-Must be able to manage multiple priorities in a fast-paced environment.
-Must have knowledge in project management software and or ticketing system.
-Proficient in MS Office including word, excel, outlook, and PowerPoint.

Keywords: Spire Hospitality, LLC - Corporate Office, Irving , Corporate Administrative Coordinator, Administration, Clerical , Irving, Texas

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