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Administrative Associate

Company: American Heart Association
Location: Irving
Posted on: November 22, 2021

Job Description:

OverviewAre you ready to join an organization where you can be a relentless force for a world of longer, healthier lives?Envision all Americans enjoying ideal cardiovascular health free of heart disease and stroke. At the American Heart Association and American Stroke Association, we get to work toward that goal every single day. Is it easy? No. Is it worthwhile? You bet!This is satisfying work that makes a real difference in people's lives. You can achieve professional growth with personal fulfillment. You will connect with people and make a lifesaving impact. You will partner with individuals, schools, lawmakers, healthcare providers and others to ensure everyone has access to healthier lifestyle choices and proper healthcare.Due to the current pandemic, daily travel is minimal and voluntary to ensure the health and safety of staff. There is no overnight travel currently. In the future, this position may resume daily and/or overnight travel. All AHA offices are closed and staff are currently working from home. Offices will be reopening in October 2021; this position will resume to being based in the local office.ResponsibilitiesThe American Heart Association (AHA) has an excellent opportunity for an Administrative Assistant - Social Campaigns in our SouthWest Regional office in Dallas, TX. This role will perform complex administrative support and technical program assistance work. Work involves disseminating information, maintaining filing systems, and performing internal administrative support work. Responsibilities may include training others. Works under general supervision with moderate latitude for the use of initiative and independent judgment.Essential Job Duties:* Prepares, interprets, and disseminates information concerning organizational programs and* Prepares, edits, and distributes correspondence, reports, studies, forms, and* Participates in the planning and execution of programs - included but not limited to all pre-party events and social events (Go Red For Women luncheon, Collin County Heart Ball and Cotes du Coeur).* Effectively manages and completes website and email projects in an accurate and timely manner as outlined by each campaign's timeline.* Develops, coordinates, and maintains record keeping and filing systems for their area of* Responds to inquiries regarding rules, regulations, policies, and procedures.* Coordinates meetings, conferences, and seminars.* May coordinate work between organizational units of the organization.* May assist in compiling and analyzing data, making calculations, and preparing* May research, compose, design, or edit organizational publications such as brochures, forms, and manuals as requested.* May train* Performs related work as assigned.* Knowledge of office management principles and practices and administrative procedures, and promotion of* Skill in using standard computer software programs, including Word, PowerPoint, and Excel, as evidenced by formal course work, training, or previous work experience (Will be tested).* Skill in composing logical, clear, and concise correspondence using appropriate grammar, spelling, and punctuation.* Thorough knowledge of business letter writing format, style, and protocol.* Skill in maintaining and organizing large amounts of data with precise attention to* Skill in applying quantitative/numeric/math skills to perform basic calculations such as averages, percentages and ratios.* Skil lin conducting prospect donor research including gathering and assimilating information pertinent to assignments using the Internet and other* Skill in communicating with others internally and externally (high level volunteers) to effectively carry out essential job* Skill in establishing and maintaining effective working relationships with all levels in the organization and outside contact with healthcare professionals, volunteers and the public.* Skill in properly handling confidential and sensitive information with tact and* Proven ability in effectively managing multiple priorities involving multiple customers.* Proven ability in working and making decisions quickly and independently with little to no direct supervision.* Skill in effectively interpreting programs and plans.QualificationsRequired Experience:* High school diploma or GED equivalent required.* Must have at least 1 year related experience.* Ability to lift 20lbs from ground to waist level with or without reasonable* Must have at least intermediate knowledge and skill with Microsoft Office 2010 used for word processing, email, presentations and Advanced knowledge and skill with these programs is preferred. These skills are subject to testing.* Must be at least 18 years old.(Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions).Benefits:Attracting hardworking, committed employees means offering a competitive benefits package, ongoing professional development and training, and a diverse and inclusive environment in which to work and grow. And we do.Our Rewards & Benefits package not only gives you the total benefits you want, but also goes above and beyond with creative programs to develop your skills - helping you grow and thrive at the American Heart Association. To help you be successful you will have access to our award-winning learning platform the Heart U as well as our sales training & relationship development program- Building Powerful Partnerships which received a 2017 Learning! 100 Award from Elearning! Media Group, and various other training and support mechanisms locally and through our National Center.This position is eligible for our full benefits and retirement packages, generous PTO accrual, paid holidays in addition to the week of December 25th off!The American Heart Association's 2024 Goal: Every person deserves the opportunity for a full, healthy life. As champions for health equity, by 2024, the American Heart Association will advance cardiovascular health for all, including identifying and removing barriers to health care access and quality.At American Heart Association - American Stroke Association, diversity, inclusion, and equal opportunity applies to both our workforce and the communities we serve as it relates to heart health and stroke prevention.This position not a match with your skills? Click here to see other opportunities.Be sure to follow us on Twitter #TheAHALifeEOE/Protected Veterans/Persons with Disabilities

Keywords: American Heart Association, Irving , Administrative Associate, Administration, Clerical , Irving, Texas

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