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Proposal Manager

Company: Vari
Location: Irving
Posted on: May 14, 2022

Job Description:

Proposal Manager
The Proposal Manager is responsible for leading our RFP team. The Proposal Manager will report into our Director Revenue Operations. The RFP Team has the responsibility of coordinating, managing, and facilitating all phases of the company's proposal process in response to all RFPs and bids. The ability to meet deadlines, analyze requirements, develop winning strategies, a commitment to teamwork, and detailed follow-through are key to success in this role.


  • Raise the bar by taking the initiative to achieve results and make excellence your goal.
  • Create lifelong fans by making customer experience your top priority.
  • Are authentic and say what you mean, share how you feel, and are your true self.
  • Are a team player and foster a sense of community by recognizing and valuing the unique contributions of our team.
  • Believe it's possible and look at challenges optimistically - seeing opportunities to bring solutions to the table.
  • Embrace change and recognize the industry and the company is evolving.

    • Manage the current RFP team, providing mentorship, support & guidance as needed
    • This role is a player/coach role, with roughly 60% of your time as the player and 40% as the coach
    • Develop effective relationships with Sales Team, Department Heads, Consultants, and others as needed
    • Coordinate RFP review meetings identifying areas of opportunity, driving decision making, clarifying sales strategy specific to the deal and partnering opportunities where necessary
    • Maintain tracking of each RFP including owners of questions, schedules, due dates, etc.
    • Provide accurate, thorough, completed RFP/Presentation drafts to appropriate parties by established milestone dates
    • Coordinate quality assurance reviews (proofread, accuracy and comprehensive content) and management reviews (draft and final)
    • Customize responses to address specific questions while utilizing RFP database as a primary source of content
    • Maintain tracking of all proposals to allow assessment of revenue value, solution type, and win/loss analysis
    • Monitor competitor wins on public sites for competitor intelligence and prepares a summary of findings for appropriate internal review
    • Maintain an up-to-date database of effective responses
    • Assist in researching new sales opportunities to provide early identification of opportunities
    • Prepare proposal related and sales presentations, as required
    • Provide various reporting and analyses of data and drive action to support sales goals
    • Review current RFP processes on a regular basis and validate or make recommendations for improvement

      • Bachelor's degree or equivalent work experience required
      • Experience leading a contract management and RFP team that services state & local education, as well as federal government sectors. Ability to build programs and processes around contract management, business development of RFPs and solicitations, along with the capability to effectively respond to and win solicitations.
      • Experience with Federal government contracting, specifically working with General Services Administration (GSA). This includes experience managing a GSA schedule as it pertains to product management, pricing, billing, and general adherence to rules and regulations as a schedule holder
      • History of selling merchandise through approved reseller channels and the ability to vet and onboard those entities. Experience with teaming arrangements with prime contractors and knowledgeable of how to build relationships with those organizations in the FED/SLED sectors
      • Ability to create new sales presentations, combining images & sales messaging into compelling sales documentation
      • Ability to discern business priorities
      • Strong people leadership skills
      • Results driven mindset with foresight into changes to optimize team performance
      • Salesforce experience is a plus
      • Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
      • Proficient in Adobe Reader
      • Excellent oral and written communication skills.
      • Strong interpersonal and organizational skills
      • Ability to build strong relationships and lead through influence as you work cross departmentally

        COMPANY DESCRIPTIONWe started by developing the world's leading sit-stand desk converter to help a coworker with back pain, but now we're so much more than a desk. We are flexible workspace solutions made simple and installed fast.
        From a collection of office furniture to workspaces offering space-as-a-service, we provide everything high-growth businesses need to unlock the potential of their workforce. Today, we have over 3 million fans worldwide. We've shipped products to more than 120 countries, and our solutions are in 98% of Fortune 500 companies.
        We promote a company culture that encourages diversity, creativity, innovation, and inclusion. Vari has become one of the most innovative, forward-thinking companies in the world. We're growing quickly, so our company is fast-paced and exciting, but also friendly and supportive. Our employee benefits package includes medical, dental, and 401k, but also profit sharing, education reimbursement, and wellness perks, like an onsite gym.

        WHY Vari?
        We're award winners:
        • Work at a "Best Place to Work" - FORTUNE Magazine
        • Grow with the "National Entrepreneur of the Year" - EY
        • Be part of the "Fastest Growing Company in DFW" - SMU
        • Learn from award-winning leadership - Most Admired CEO (Dallas Business Journal), CMO of the Year (American Marketing Association), Outstanding CFO - Large Private Company (DCEO)

          We want you to be happier and healthier:
          • Your own Active Workspace
          • On-site gym with Peloton cycles and a spa-like locker room
          • Group fitness classes - from bootcamps to yoga
          • Meditation and chair massage pods
          • Subsidized healthy food from Fresh Caf--
          • Outstanding overall total rewards package
          • Wellness program and insurance premium discounts

            We value our employees:
            • Community Team that cares
            • Enhanced paternity / maternity programs
            • 401k and profit-sharing plan
            • Paid personal time off
            • Paid volunteer time off
            • Team building events on and off site
            • Mentoring and career development
            • Gourmet coffee bar
            • Education reimbursement
            • Short-term and long-term disability premiums covered at 100% by Vari

              **Vari provides equal employment opportunities to applicants and employees without regard to age, race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability.

Keywords: Vari, Irving , Proposal Manager, Executive , Irving, Texas

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