Executive Assistant
Company: Jobot
Location: Irving
Posted on: January 27, 2023
|
|
Job Description:
This Jobot Job is hosted by: Emily KlopfensteinAre you a fit?
Easy Apply now by clicking the "Apply Now" button and sending us
your resume.Salary: $85,000 - $115,000 per yearA bit about us:Our
client introduced the world to convenience. And in return, the
world made us the #1 convenience retailer. It started with a simple
idea - give customers what they want, when and where they want it.
That was 1927. And what started on a single ice dock in Dallas,
Texas, has since grown to more than 70,000 locations in 18
countries around the globe. The idea may have been simple, but it
started a retail revolution.Why join us?Medical insuranceVision
insuranceDental insurance401(k)Tuition assistanceJob DetailsWe are
looking for a dynamic and self-motivated Executive Assistant to
provide executive administrative support for two C-suite executive
leaders within the company. The right candidate must be customer
obsessed, well organized, proactive, collaborative, and calm under
pressure. Excellent communication, inter-personal and collaboration
skills are essential for this role due to interactions with senior
members of the organization and with external partners.Demonstrated
experience in problem-solving and proactively dealing with complex,
ambiguous situations with diplomacy and tact are essential for
success in this role. Demonstrated experience in execution and
accountability for project coordination and management also
essential. This position requires a professional demeanor, bias for
action, and a high level of discretion with an ability to
appropriately handle sensitive and confidential information. Must
enjoy a fast-paced atmosphere and possess an "it can be done"
attitude and be willing to take on additional tasks and
responsibilities as needed to achieve goals and
deliverables.Responsibilities:Provide general administrative
support, to include calendar and meeting management, coordination
of leadership team meetings - set agendas, attend, capture meeting
minutes, and follow through on action items.Anticipate pre-meeting
needs by coordinating notes, agendas, presentation materials,
spreadsheet creation, and talking points based on the Executive's
directionMaintain working knowledge of relevant company policies
and procedures and provide information in this regard as
required.Manage expense reporting by preparing and submitting
expense reports, often including complex international travel
related transactions.Provide finance and budget support by
submitting requests for purchase orders, and tracking invoices
through the payment process.Business travel arrangement including
meeting coordination and planning as required.Proactively
troubleshoot and address travel conflicts.Additionally, generate
detailed itineraries, including arranging for the use of visitor
offices and coordinating office support needs in satellite
locations.Coordination and logistics support of meetings and
events, both on and off-site.Qualifications:Bachelor's Degree
preferred or equivalent experience required.Possess a high-level of
proficiency with Microsoft Office (Outlook, PowerPoint, Excel)
experience required.Must have strong initiative and be results
driven.Demonstrated ability to work efficiently and to perform
tasks simultaneously with minimum supervision in a fast-paced
environment.Experience planning complex meetings desired.Ability to
exercise sound judgment and determine priorities.Proactively
anticipate and identify issues and propose solutions or takes steps
to resolve.Demonstrated experience in problem-solving and
maintaining a proactive and diplomatic demeanor in a complex,
ambiguous situations.Excellent ability to use discretion and manage
sensitive and confidentialInterested in hearing more? Easy Apply
now by clicking the "Apply Now" button.
Keywords: Jobot, Irving , Executive Assistant, Other , Irving, Texas
Click
here to apply!
|