Executive Assistant

Company: Jobot
Location: Irving
Posted on: January 27, 2023

Job Description:

This Jobot Job is hosted by: Emily KlopfensteinAre you a fit? Easy Apply now by clicking the "Apply Now" button and sending us your resume.Salary: $85,000 - $115,000 per yearA bit about us:Our client introduced the world to convenience. And in return, the world made us the #1 convenience retailer. It started with a simple idea - give customers what they want, when and where they want it. That was 1927. And what started on a single ice dock in Dallas, Texas, has since grown to more than 70,000 locations in 18 countries around the globe. The idea may have been simple, but it started a retail revolution.Why join us?Medical insuranceVision insuranceDental insurance401(k)Tuition assistanceJob DetailsWe are looking for a dynamic and self-motivated Executive Assistant to provide executive administrative support for two C-suite executive leaders within the company. The right candidate must be customer obsessed, well organized, proactive, collaborative, and calm under pressure. Excellent communication, inter-personal and collaboration skills are essential for this role due to interactions with senior members of the organization and with external partners.Demonstrated experience in problem-solving and proactively dealing with complex, ambiguous situations with diplomacy and tact are essential for success in this role. Demonstrated experience in execution and accountability for project coordination and management also essential. This position requires a professional demeanor, bias for action, and a high level of discretion with an ability to appropriately handle sensitive and confidential information. Must enjoy a fast-paced atmosphere and possess an "it can be done" attitude and be willing to take on additional tasks and responsibilities as needed to achieve goals and deliverables.Responsibilities:Provide general administrative support, to include calendar and meeting management, coordination of leadership team meetings - set agendas, attend, capture meeting minutes, and follow through on action items.Anticipate pre-meeting needs by coordinating notes, agendas, presentation materials, spreadsheet creation, and talking points based on the Executive's directionMaintain working knowledge of relevant company policies and procedures and provide information in this regard as required.Manage expense reporting by preparing and submitting expense reports, often including complex international travel related transactions.Provide finance and budget support by submitting requests for purchase orders, and tracking invoices through the payment process.Business travel arrangement including meeting coordination and planning as required.Proactively troubleshoot and address travel conflicts.Additionally, generate detailed itineraries, including arranging for the use of visitor offices and coordinating office support needs in satellite locations.Coordination and logistics support of meetings and events, both on and off-site.Qualifications:Bachelor's Degree preferred or equivalent experience required.Possess a high-level of proficiency with Microsoft Office (Outlook, PowerPoint, Excel) experience required.Must have strong initiative and be results driven.Demonstrated ability to work efficiently and to perform tasks simultaneously with minimum supervision in a fast-paced environment.Experience planning complex meetings desired.Ability to exercise sound judgment and determine priorities.Proactively anticipate and identify issues and propose solutions or takes steps to resolve.Demonstrated experience in problem-solving and maintaining a proactive and diplomatic demeanor in a complex, ambiguous situations.Excellent ability to use discretion and manage sensitive and confidentialInterested in hearing more? Easy Apply now by clicking the "Apply Now" button.

Keywords: Jobot, Irving , Executive Assistant, Other , Irving, Texas