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Event Planner III

Company: TalentBurst, Inc.
Location: Irving
Posted on: May 24, 2023

Job Description:

Title: Event Planner III
Location: Irving TX
Duration: 10 months plus extensions

Role Purpose:
Responsible for managing the global conference calendar, overseeing the effective scheduling and project management of 100+ conferences per year in line with the business strategy. Will determine venue sourcing priorities and direct stakeholders to secure dates and locations that meet the needs of the business, ensuring they are published in a timely manner.

Primary Responsibilities:
Identify and define the long-term strategy to schedule and manage the global conferences calendar, working alongside key stakeholders to ensure we make the best decisions on where, when and how we place our conferences globally based on product direction, competitive landscape, holidays and other factors.
Determine and communicate the sourcing priorities, understanding the needs and timelines of each region to ensure we take a holistic approach when confirming dates, avoiding conflicts where possible.
Manage the date allocation process for approx. 100+ events per year across multiple portfolios, ensuring venues are contracted and dates published in a timely manner to allow Sales sufficient lead time to reach business goals.
Collate conference requirements from the Program Management team and partner with the Future Planning and Venue Strategy & Selection teams to ensure we are able to make informed venue selections based on the projected growth and requirements of each individual event.
Consider and flag the financial implications of any venue or portfolio changes or date moves, creating a calendar of events that supports our P&L goals to maximize revenue opportunities and the ability to deliver exceptional on-site experiences while still minimizing costs where possible.
Manage all approvals in line with the business strategy; initially identifying the criteria and approval process, then guiding stakeholders to ensure any decisions not in line with the strategy are escalated and presented effectively to leadership as required.
Partner with technology providers and relevant stakeholders to ensure the products are depicted externally as we envision i.e. naming conventions, dates, locations etc.
Lead all official calendar communications, providing status updates and reporting, and control when future conferences can be published.
Create scalable processes that support accelerated growth.
Provide scheduling tools & operational guidance to other event teams within Gartner on the scheduling of an additional 1,000+ events.
Enable a proactive and strategic approach to managing the global calendar to optimize both date and venue selection.
Apply knowledge of business strategy to streamline the review and approval processes and provide recommendations and the data to back these up to achieve informed decision making.

Bachelors degree with focus on events, project management or business preferred
7-10+ years business experience
Experience of large, complex commercial events with conference program and exhibition delivery desired
Proven project management abilities
Strong attention to detail and organization skills required
Management of indirect project team
Experience working in a complex multi layered environment with multiple stakeholders
Proven experience in driving decisions in a matrix environment
Excellent verbal and written communication skills
Ability to build and leverage relationships both internally and externally
Strong executive presence
Fully competent in Microsoft office, especially Excel

Keywords: TalentBurst, Inc., Irving , Event Planner III, Other , Irving, Texas

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