Event Planner III
Company: TalentBurst, Inc.
Location: Irving
Posted on: May 24, 2023
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Job Description:
Title: Event Planner III
Location: Irving TX
Duration: 10 months plus extensions
Role Purpose:
Responsible for managing the global conference calendar, overseeing
the effective scheduling and project management of 100+ conferences
per year in line with the business strategy. Will determine venue
sourcing priorities and direct stakeholders to secure dates and
locations that meet the needs of the business, ensuring they are
published in a timely manner.
Primary Responsibilities:
Identify and define the long-term strategy to schedule and manage
the global conferences calendar, working alongside key stakeholders
to ensure we make the best decisions on where, when and how we
place our conferences globally based on product direction,
competitive landscape, holidays and other factors.
Determine and communicate the sourcing priorities, understanding
the needs and timelines of each region to ensure we take a holistic
approach when confirming dates, avoiding conflicts where
possible.
Manage the date allocation process for approx. 100+ events per year
across multiple portfolios, ensuring venues are contracted and
dates published in a timely manner to allow Sales sufficient lead
time to reach business goals.
Collate conference requirements from the Program Management team
and partner with the Future Planning and Venue Strategy & Selection
teams to ensure we are able to make informed venue selections based
on the projected growth and requirements of each individual
event.
Consider and flag the financial implications of any venue or
portfolio changes or date moves, creating a calendar of events that
supports our P&L goals to maximize revenue opportunities and
the ability to deliver exceptional on-site experiences while still
minimizing costs where possible.
Manage all approvals in line with the business strategy; initially
identifying the criteria and approval process, then guiding
stakeholders to ensure any decisions not in line with the strategy
are escalated and presented effectively to leadership as
required.
Partner with technology providers and relevant stakeholders to
ensure the products are depicted externally as we envision i.e.
naming conventions, dates, locations etc.
Lead all official calendar communications, providing status updates
and reporting, and control when future conferences can be
published.
Create scalable processes that support accelerated growth.
Provide scheduling tools & operational guidance to other event
teams within Gartner on the scheduling of an additional 1,000+
events.
Enable a proactive and strategic approach to managing the global
calendar to optimize both date and venue selection.
Apply knowledge of business strategy to streamline the review and
approval processes and provide recommendations and the data to back
these up to achieve informed decision making.
Bachelors degree with focus on events, project management or
business preferred
7-10+ years business experience
Experience of large, complex commercial events with conference
program and exhibition delivery desired
Proven project management abilities
Strong attention to detail and organization skills required
Management of indirect project team
Experience working in a complex multi layered environment with
multiple stakeholders
Proven experience in driving decisions in a matrix environment
Excellent verbal and written communication skills
Ability to build and leverage relationships both internally and
externally
Strong executive presence
Fully competent in Microsoft office, especially Excel
Keywords: TalentBurst, Inc., Irving , Event Planner III, Other , Irving, Texas
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