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Hybrid - Accounts Payable Coordinator

Company: Quarterra
Location: Irving
Posted on: September 18, 2023

Job Description:

Our Company: -

Quarterra Group, Inc., a wholly-owned subsidiary of Lennar Corporation (NYSE:LEN and LEN.B) is a multi-strategy, real estate focused, alternative asset management company comprised of two rapidly growing verticals: Multifamily and Single-Family Rental. Launched in 2011, Quarterra Multifamily, previously known as LMC, is among the nation's most active developers, builders, and managers and has been on the National Multi-Housing Council's (NMHC) annual Top 50 list for eight consecutive years. Quarterra Single-Family Rental launched in 2020 to provide individuals, couples, and families who prefer to rent over home ownership the opportunity to live in exceptional neighborhoods with great amenities. For additional information, please visit

Summary of Position:
The Accounts Payable Coordinator is responsible for the processing and payment of invoices, generating reports, incoming mail and various other accounting functions. They assist with all reconciliation, reporting, and payment remittance with the Accounting team.
Principal Duties and Responsibilities:

  • Process invoices including obtaining proper approvals, verifying account coding, agreement of invoice amounts to contracts and purchase orders, and verifying mathematical accuracy of support.
  • Prepare weekly payment register, verify accuracy, and obtain approval from the AP Manager before submitting check requests.
  • Route invoices and check requests for approval. Prepare manual checks/wires if needed.
  • Research and resolve pending invoices to allow for timely processing and ensure their accuracy.
  • Scan invoices and check requests to the network for retention and audit support purposes.
  • Review document history (test for double payments, coding inconsistencies, duplicate commitments, etc.).
  • Create and maintain vendor setup.
  • Assist with and maintain current 1099 history on required vendors and complete 1099 filings at year-end.
  • Meet all required time schedules and month end deadlines.

    Education and Experience Requirements:

    • High School Diploma or equivalent required. Bachelor of Science degree with emphasis in accounting and finance preferred.

      • 2-3 years' minimum general accounts payable experience required. Public company experience and/or multifamily or construction industry experience preferred.
      • Exceptional organizational and analytical skills with an attention to detail.
      • Good communication and interpersonal skills.
      • Must possess professional attitude to represent the Company in a positive manner.
      • Knowledge of regulatory standards and compliance requirements.
      • Advanced PC skills with strong emphasis in Microsoft Office suite.
      • Knowledge of RealPage Accounting, Ops Technology, Sage/Timberline and Timberscan or any other comparable systems a plus.

        Additional Requirements:

        • Arrive to work on time.
        • Follow directions from a supervisor.
        • Interact well with co-workers.
        • Identify opportunities for systems improvements.
        • Understand and follow posted work rules and procedures.
        • Accept constructive criticism.

          Physical Requirements:
          This is primarily a sedentary office position which requires the Accounts Payable Coordinator to have the ability to operate computer equipment, speak, hear, bend, stoop, reach, lift, and move and carry up to 25 lbs. Finger dexterity in operating a computer keyboard and calculator. Office work requires sitting at a computer monitor for extended periods of time, completing paperwork and to receive/return phone messages.#LI-DF

          This description outlines the basic responsibilities and requirements for the position noted. This is not a comprehensive listing of all job duties of the associate. Duties, responsibilities, and activities may change at any time with or without notice.

          Quarterra Group is an Equal Opportunity Employer that prides itself on diversity and inclusion in the workplace. All qualified applicants will receive consideration for employment without regard to sex, color, age, national origin, religion, physical and mental disability, genetic information, marital status, sexual orientation, gender identity/assignment, pregnancy or related condition, protected status, or any other status prohibited by applicable national, federal, state or local law. Quarterra Group believes diversity and inclusion among our Associates is critical to our success and we seek to recruit, develop and retain the most talented people from a diverse candidate pool.

Keywords: Quarterra, Irving , Hybrid - Accounts Payable Coordinator, Other , Irving, Texas

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