Real Estate Executive Assistant

Company: Dave Perry-Miller Real Estate
Location: Irving
Posted on: September 18, 2023

Job Description:

We're hiring a driven real estate executive assistant to support the team lead and carry out basic administrative tasks. You'll serve as a liaison between the lead agent and clients and be responsible for screening and conveying relevant messages and making appointments and travel arrangements for the agent. You will also be responsible for the safekeeping of customer information in the database, keeping the office and team on task, and working with other departments when necessary. Candidates should be quick problem solvers, extremely organized, and have some experience in a relevant field. If you think you'd be a great fit, apply today!

Responsibilities:

Utilize database to safely keep track of customer records
Purchase supplies and follow office protocols
Complete administrative duties, like picking up orders, or other tasks as needed
Pay and input invoices on a regular basis for the broker
Liaise between the supervising broker and clients
--- Show property to qualified buyers. Most of the time this will mean having clients in your car and taking them from property to property
--- Be punctual. If meeting a client at a property, the doors should be unlocked and lights turned on prior to the client's arrival
--- Ensure follow-up by passing strong prospects to brokers with calls-to-action, dates, complete profile information, sources, and so on
--- Keep the online dashboards up to date with all information regarding clients. Note all conversations within the dashboard and send all emails through the dashboard
--- Identify decision-makers within targeted leads to begin the sales process
--- Collaborate with Principal Brokers to determine necessary strategic sales approaches
--- Track mileage and turn in reports as required
--- Overcome objections from prospective clients
--- Maintain and expand the databases, enter new client data, and update changes to existing accounts
--- Attend periodic sales training where applicable
--- Attend every team training meeting and the weekly office training
--- Additional responsibilities will include:
--- Preparing CMAs
--- Setting appointments
--- Writing offers
--- Door knocking
--- Circle calling
--- Hosting open houses
--- Sitting inspections
--- Meet appraisers
--- Install/remove lockboxes
--- Coordinate bids with a contractor
--- Input information received about clients through streamlined database management
--- Keep a balanced record of the agent's business transactions
--- Purchase supplies and follow office protocols
--- Support the real estate office as needed with other assistant duties, such as picking up orders
--- Take notes and deliver messages from phone calls, emails, memos or reports to the lead agent

Qualifications:

Must have a valid Real Estate License
Experience in the real estate industry preferred
High school diploma or G.E.D. required
Strong interpersonal skills and time management skills
2-3 years experience providing administrative support in a personal assistant role, or similar
Familiar with Microsoft Word, Excel, and Multiple Listing Service
Can work on deadline and handle private client information
--- Possess an active Texas Real Estate License
--- Reside in the Dallas TX metro and have a strong local knowledge
--- Be self-motivated and self-directed, with a positive attitude
--- Have professional telephone etiquette
--- Be highly organized with demonstrated attention to detail
--- Exemplary communication skills, both verbal and written
--- Demonstrated computer proficiency including email, web applications, and contact management software. Typing skills are a must
--- Adaptable and highly resourceful; able to work with limited information when necessary
--- Demonstrated ability to convert leads to strong prospects and close deals
--- Strong problem-identification and objection-resolution skills
--- Able to build and maintain lasting relationships with clients
--- Excellent listening skills
--- Ability to occasionally travel and attend sales training, events, or exhibits
--- Ability to work individually and as part of a team
--- High level of integrity and work ethic
--- Have a four-door vehicle that is clean and in good working order
--- 2-3 years experience as an executive assistant or administrative assistant
--- Familiar with Microsoft Word, Excel, and Multiple Listing Service
--- Possesses discernment for working with confidential information and tight deadlines
--- Real estate experience preferred but not required

About Company:
Since 2007, Dave Perry-Miller Real Estate has set Dallas sales records, representing billions of dollars in property for thousands of satisfied clients. Through sound leadership and the strength of our parent company, Ebby Halliday Realtors, Dave Perry-Miller Real Estate continues to command a leading market share, selling more million-dollar residences than any other firm in North Texas. Dave Perry-Miller Real Estate's reputation as the area's fastest growing luxury real estate firm is founded on the combined strength of our dynamic team, dedicated to collaboratively cultivating an intimate understanding of the area's most exclusive neighborhoods, with emphasis on quality, character, design, and location - regardless of price.

Keywords: Dave Perry-Miller Real Estate, Irving , Real Estate Executive Assistant, Other , Irving, Texas