Facilities Assistant
Company: North Texas Real Estate R
Location: Coppell
Posted on: April 17, 2024
Job Description:
Facilities AssistantIrving, TX USALooking for a bright
career?Are you looking to join an exciting company working in a
positive team environment? MetroTex invites you to consider joining
our company. We support one another as we provide superior service,
training and support to our members in order to elevate their
success in their daily real estate businesses. Job DescriptionThis
position is responsible for providing facilities management
services to the main headquarters and five service centers. This
includes supporting the Facilities Manager in facilities
relocations, preventative maintenance, cleaning services, and
repair services as directed.DUTIES & RESPONSIBILITIES
- Assists Facilities & Banquet Manager with resolution of
facility tickets as assigned in the Zendesk work order system,
ensuring projects are completed on time and stakeholders are
communicated with.
- Provides administrative assistance to the Facilities and
Banquet Manager in securing vendor repair and inspections, and
properly stores vendor invoices, service center leases, and other
vendor contracts and service agreements.
- Regularly utilizes the Facility Preventative Maintenance
Tracker and schedules vendor repairs or maintenance for any
abnormalities or system malfunctions as reported by the Facilities
Coordinator II.
- Maintains a neat and orderly catering kitchen and assists the
Facility & Banquet Manager with stocking and organizing the space
for efficient workflow.
- Monitors the quality and consistency of janitorial and day
porter services at the headquarter office, and resolves any issues
with the vendor in a timely manner.
- Supports Safety Awareness activities such as fire-drill
exercises, maintains full knowledge of Injury, Illness and
Prevention Programs and office safety procedures and policies, and
as a resource to the Safety Officer and the Safety Committee.
- Serves as backup to the Facility and Banquet Manager to manage
access to control equipment that includes video surveillance, fire
and burglar systems and monitoring, HVAC, lighting controls, AV
controls and activating/deactivating access key fobs.
- Serves as backup to Facilities Assistant II to provide meeting
and event coordination and support, including room setup for
training rooms and large meetings in the banquet room, which will
include providing coffee/drink service setup.
- Serves as a backup to the Facilities Assistant ll to complete a
monthly facility health and safety visit to each service center,
and is available to make additional trips to service centers as
directed by the facilities and Banquet Manager.
- May need to be available before or after hours for facility
related issues that may arise due to weather related incidents,
power outages or office closures.
- Performs other related duties as assigned by the Facility and
Banquet Manager.SUPERVISORY RESPONSIBILITIES
- This job has no supervisory responsibilities. KNOWLEDGE &
SKILLS:
- High school diploma or general education degree (GED) and a
minimum of 1 year of related experience in a facilities role.
- Computer Skills Required: Strong functional knowledge of word
processing software such as Microsoft Word, spreadsheet software
such as Microsoft Excel, Email and calendaring software such as
Microsoft Outlook.
- Must be able to legally work in the United States without
sponsorship.
- Other skills required
- Exceptional interpersonal communication and customer service
skills
- Ability to communicate effectively orally and in written form
with colleagues and visitors
- Excellent attention to detail
- Excellent teamwork skills
- Proven ability to work under tight deadlines
- Ability to work productively and effectively with a wide
variety of people, internally and externally, and be able to adapt
to a changing environment COMPETENCIES
- Customer Service - Responds to requests for service or
assistance, works well with customers, promotes a positive image of
the company, strives to solve issues related by customers, meets
commitments.
- Dependability - Meets deadlines, works independently,
accountable, maintains focus, punctual, good attendance
record.
- Initiative - Takes action, seeks new opportunities, strives to
see new projects to completion, meets challenges with
resourcefulness
- Productivity - Manages workload, works efficiently, meets goals
and objectives.
- Teamwork - Accountable to team, works to meet established
deliverables, appreciates view of team members, respectful.
PHYSICAL DEMANDS AND WORK ENVIORNMENT:
- Occasionally required to stand
- Frequently required to walk
- Occasionally required to sit
- Frequently required to utilize hand and finger dexterity
- Frequently required to climb, balance, bend, stoop, kneel or
crawl
- Occasionally required to talk or hear
- Occasionally required to taste or smell
- Occasionally work near moving mechanical parts
- Occasionally work in high, precarious places
- Occasionally work around fumes, airborne particles, or toxic
chemicals
- Occasionally exposure to outside weather conditions
- While performing the duties of this job, the noise level in the
work environment is usually moderate
- The employee must occasionally lift and /or move more than 35
pounds and frequently lift and/or move up to 25 pounds
- Specific vision abilities required by this job include: Close
vision; Distance vision; Color vision; Peripheral vision; Depth
perception and ability to adjust focus
- Specialized equipment, machines, or vehicles used: reliable
personal vehicle required for satellite offices. *Must be able to
legally work in the United States without sponsorship. Compensation
details: 18.69-20.76 Hourly WagePI3cc587a085af-25448-34254192
Keywords: North Texas Real Estate R, Irving , Facilities Assistant, Other , Coppell, Texas
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