Program Coordinator

Company: Orion Talent
Location: Irving
Posted on: March 1, 2025

Job Description:

Position Details:

Title: Program Coordinator

Location: Irving, TX

Schedule: Days / M - F (hours can vary based on operational needs/projects)

Compensation: $24-$28/hr (max is $28) DOEQ

Benefits: Company fosters a supportive, accessible, and inclusive environment in which individuals of different backgrounds and identities can realize their maximum potential within the company. We offer a variety of programs and exceptional benefits to all of our colleagues:

Company Holidays and Paid Time Off
Fun & Laughter Day Off
Medical, Dental & Vision Plan
Life insurance & Disability Plan
Wellness Program
401K Matching Plan
Colleague Assistance Program
Tuition reimbursement
Competitive salary and compensation plan
Corporate Social Responsibility Day


Position Description:

Looking for a full-time, enthusiastic, results driven and forward-thinking Project Coordinator to join our amazing culture. In this role, you will provide administrative support to the DFW Airport technician team including scheduling, ordering materials, tracking documentation, and more. As a Project Coordinator, you are a part of a dynamic team that allows you to grow as Company grows.

You have a passion for providing world-class service to customers, colleagues and communities. You are a person of integrity with a commitment to growth, accountability and delivering results. You want to join an organization with a positive culture that embraces inclusion and allows everyone to be the best version of themselves at work and home. You want to grow with us and deliver results as an exceptional Project Coordinator.

What you'll do with "Our Training and Your Experience"

Our greatest strength is our people! Every colleague is encouraged to participate in our Recruit Awesome People program, helping us grow by promoting our colleague-first culture and referring top talent to the Talent Acquisition Team and hiring managers.
Assist with project delivery and administration of multiple installation projects throughout their life cycle.
Work with multiple Project Managers to ensure project delivery meets clients' expectations and the project is completed on time and within budget.
Administer project setup in financial system, project management application.
Act as central information source by maintaining, communicating and distributing project details in conjunction with company and client requirements.
Follow up daily with project team members on uncompleted tasks and open issue logs.
Document actions in project management application.
Update project status with client on a regular basis.
Research, compile, process and coordinate project data e.g. data entry, report generation, metrics collection.
Use the financial system to monitor budget, actual project cost and cost commitments.
Coordinate with other business areas such as Sales, Service, and Safety relating to project activities.
Organize, administer, and maintain electronic, and hard copy filing systems in accordance with Convergint's record retention policies and procedures, including regular review of project files/folder structure and contents, archiving and preparation for project team use.
Prepare Purchase Orders for project materials and coordinate orders with purchasing department.
Work with Warehouse, Project Managers, Field Supervisors and Engineering for active tracking of material orders, delivery dates, and reconciliation of project material in warehouse.
Prepare project invoices and work with the Project Managers and Accounts Receivable team with analysis and tracking of client invoices.
Assist with project closeout documentation and project turnover to Service team for warranty and post-installation support.


Requirements:

Minimum Experience:

1-3 years of administrative support, office management, or related experience preferred
Background in construction, securities, building automation, or similar industries is ideal


What You'll Need:

Ability to work independently and collaboratively
Strong verbal, written, and interpersonal communication skills
Attention to detail and customer service mindset
Proficiency in Word, Excel, and Bluebeam
Excellent organizational skills with the ability to manage multiple projects under tight deadlines
Proactive mindset with problem-solving and analytical skills
Financial acumen, including cost control
Ability to foster a collaborative work environment

Keywords: Orion Talent, Irving , Program Coordinator, Other , Irving, Texas