Proposal Manager-Marketing
Company: RailPros
Location: Irving
Posted on: April 1, 2026
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Job Description:
Description Who WE are: RailPros is the premier provider of
engineering and diversified safety services to America’s rail and
transit industry . Driven by a passion for our people, clients, and
communities, we are committed to solving our customers’ challenges
and earning their trust through teamwork, continuous improvement,
and service excellence . As a people-first organization , we
prioritize the well-being and growth of our employees, fostering a
culture of caring and support . We believe that when our people
thrive, our company thrives. Our mission is to enhance mobility,
safety, and quality of life for residents, passengers, and partner
companies. We do more than just provide services – we are
constantly innovating and staying abreast of industry developments
to help our customers succeed. Join us in our shared goal of
keeping America moving and ensuring customer satisfaction in an
environment where your contributions are valued and your growth is
encouraged. Apply now and become a part of our exciting journey !
Job Summary: The Proposal Manager will lead the proposal response
process in a fast-paced, deadline-driven environment, working
closely with Project Managers to develop technical solutions. This
is a hybrid role that can be based in Las Colinas, TX;
Jacksonville, FL; Kansas City, KS; Omaha, NE; Philadelphia, PA;
Chicago, IL; or Newark, NJ . Essential Duties & Responsibilities:
Lead pursuit strategy sessions with business development teams to
develop capture plans and winning strategies. Analyze RFQ/Ps upon
release and prepare written assessments outlining requirements for
successful response efforts. Develop high-quality, persuasive
proposals and presentations for multiple concurrent pursuits ,
ensuring compliance with RFP requirements and quality standards .
Coordinate and supports key messages and collaborate with graphics
teams to deliver impactful visuals . Partner with project managers
to prepare technical sections , performing comprehensive and
accurate editing and proofreading to ensure accuracy . Build,
update, and maintain a library of qualification statements ,
project descriptions , and resumes and qualifications showcasing
firm strengths and client benefits. Mentor peers , marketing
coordinators , and assistants , while promoting proposal best
practices . Design and deliver training sessions for the Marketing
Team to implement best practices . Perform quality
assurance/quality control reviews of proposals, resumes, and
project sheets to maintain excellence . Flexible schedule with
occasional overtime (evenings and weekends) to meet strict
deadlines and ensure top-quality deliverables . Must thrive in a
fast-paced, deadline driven, and demanding environment. Adaptable
to other duties as assigned to support business needs .
Qualifications Knowledge, Skills & Abilities: Strong
proofreading/editing skills and exceptional attention to detail
Strong organizational skills to manage multiple priorities
effectively Positive mindset and “can-do” attitude Ability to
multi-task, prioritize, and work independently as well as in team
environments, in meeting tight deadlines Excellent interpersonal
and communications skills for collaborating across teams .
Proficiency with electronic communications including e-mail and
text as well as standard office applications (i.e., Microsoft
Office Suite, Adobe InDesign, Adobe Suite) Required Education and
Experience: Bachelor’s degree in Communications, Marketing, or
related field Previous experience reading and responding to RFPs A
minimum of 10 years of recent experience working in Marketing,
Business Development, Proposals, or Graphics department at an A/E/C
firm is strongly desired Proficient in InDesign, Microsoft Word,
PowerPoint, Excel, and Outlook Preferred Qualifications:
Understanding of Civil Engineering or A/E industry terminology and
delivery methods Familiarity with CRM system desirable Experience
with AI platforms preferred Additional Qualifications,
Certifications, etc. Supervisory Responsibilities Why Work at
RailPros? At RailPros, we are a people-first organization that
values caring, sharing, progress, and innovation. Our mission is to
enhance mobility, safety, and quality of life for the communities
we serve, and that starts with empowering our employees to succeed.
Benefits & Perks: Comprehensive Health Insurance : Includes
medical, dental, and vision coverage. Additional Coverage Plans :
Accident plan, critical illness plan, and hospital indemnity with
employee-to-family coverage. Life & Disability Insurance :
Employer-paid with additional voluntary options available.
Retirement Savings : 401(k) plan with employer match. Paid Time Off
(PTO) : Generous Paid Time Off Wellness Programs : Access to
various wellness initiatives and resources. Discount Programs :
Exclusive discounts on products and services. Company Merchandise
Allowance : Company-funded allowance for our online store. Health
Savings Accounts (HSA) : With employer match. Health Reimbursement
Arrangement (HRA) : Employer-funded. Flexible Spending Accounts
(FSA) : For dependent care expenses. Employee Assistance Programs
(EAP) : Support for personal and professional challenges.
Professional Development : Opportunities for training and career
growth. Work-Life Balance : Initiatives designed to support a
balanced and fulfilling work life. Join RailPros for a fulfilling
career in a thriving and stable industry. Our core values drive us
to excel as a team, prioritize customer satisfaction, and adapt to
industry changes swiftly. Be part of a passionate and dedicated
team that values continuous improvement, trust, and problem-solving
. for an opportunity to contribute to our success. Equal Employment
Opportunity (EEO): RailPros provides equal employment opportunities
to all qualified candidates, regardless of race, religion, color,
national origin, citizenship, sex, sexual orientation, gender
identity, age, veteran status, disability, genetic information, or
any other protected characteristic . We are committed to making
reasonable accommodations for known physical or mental limitations
of qualified employees and applicants with disabilities unless such
accommodations would impose undue hardship on our business
operations. If you are considering applying for a job and require a
reasonable accommodation in accordance with the ADA , please reach
out to us at peopleoperations@railpros.com . We value diversity and
strive to create an inclusive environment for all employees. LI-EI1
LI-Hybrid
Keywords: RailPros, Irving , Proposal Manager-Marketing, PR / Public Relations , Irving, Texas
