AP Analyst - Expense Team

Company: FleetPride
Location: Irving
Posted on: February 16, 2020

Job Description:

FleetPride is the largest after-market distributor of heavy-duty truck and trailer parts in the U.S. with some of the best and brightest people in the business! Partner with the best in the heavy-duty industry and apply today!Position SummaryThe Accounts Payable Analyst supports the FleetPride locations in managing the assigned accounts payable expense, vendor invoices, and resolves any invoice or vendor related issues accordingly.He/she performs accounting and clerical tasks related to the efficient maintenance and processing of accounts payable transactions. He/she computes, classifies, and records numerical data to keep financial records complete. He/she will perform any combination of routine calculating, posting, and verifying duties to obtain primary financial data for use in maintaining accounting records. May also check the accuracy of figures, calculations, and postings pertaining to business transactions recorded by other workers.Essential Tasks

• Perform daily invoice processing, analysis and work with vendor to resolve any exceptions; Successfully handle most non-routine issues, escalate issues that cannot be resolved to management.2 . Assist in resolution of invoice entry exceptions
• Research and resolve rejected invoices from processing through the outsourced imaging system.
• Work with vendors, assisting them so that exceptions can be avoided.
• Successfully handle most non-routine issues, escalate issues that cannot be resolved to management; Plan and organize work so the invoices are processed in a timely manner.
• Understand and apply Accounts Payable processes, policies, procedures and internal control standards.
• Contributes ideas and actions towards the continuous improvement of Accounts Payable related processes within area of influence.
• Maintain positive work relationships with members FleetPride team to communicate effectively and to ensure compliance with cross-team responsibilities.
• Other miscellaneous duties

• Process invoices for payment to vendors by reviewing invoices for accuracy, resolving discrepancies, and entering data into computer.
• Sort, code, match, enter, and track invoices.
• Analyze, reconcile and review vendors statements for accuracy.
• Reconcile, post transactions, prepare analysis of accounts.
• Open, sort, and distribute incoming correspondence, including mail, faxes and email.
• Answer telephones, direct calls and take messages.
• Research and resolve invoice discrepancies and issues.
• Communicate with customers, employees, and other individuals to answer questions, disseminate or explain information, take orders and address complaints.
• Operate office machines, such as 10-key calculators, photocopiers and scanners, facsimile machines, voice mail systems and personal computers programmed with accounting software.
• Prepare responses to correspondence containing routine inquiries.
• Conform with and abide by all regulations, policies, work procedures and instructions.
• Conform to all safety rules and use all appropriate safety equipment##Skills
  • Active Listening: Giving full attention to what other people are communicating; taking time to understand the points being made, asking questions as appropriate and not interrupting at inappropriate times.
  • Communicating: Conveying information to others in an effective manner.
  • Time management: Managing ones time productively and efficiently. Ability to organize and prioritize tasks.
  • Reading_ Comprehension:_ Understanding written sentences and paragraphs in work related documents.
  • _Writing:_ Communicating effectively in writing as appropriate for the needs of the audience.
  • _Mathematics:_ Using mathematics to solve problems.
  • _Critical Thinking:_ Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.Attributes
    • _Mathematical Reasoning: _The ability to choose the right mathematical methods or formulas to solve a problem.
    • _Problem Sensitivity: _The ability to tell when something is wrong or is likely to go wrong. It does not involve solving the problem only recognizing there is a problem.
    • Deductive Reasoning: The ability to apply general rules to specific problems to produce answers that make sense.
    • Oral Expression: The ability to communicate information and ideas in speaking so others will understand.
    • _Oral Comprehension: _The ability to understand information and ideas presented through spoken words and sentences.
    • Written Comprehension: The ability to understand information and ideas presented in writing.
    • Written Expression: The ability to communicate information and ideas in writing so others will understand.Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
      • Reaching above shoulder heights, below the waist or lifting as required to file documents or store materials throughout the workday.
      • Occasional lifting of items up to 25 pounds (files, computer printouts on occasion)Environmental / Atmospheric ConditionsThis position operates in a professional office environment. This role routinely uses standard office equipment as computers, phones, photocopiers, fax machines and filing cabinets. The performance of this position may require exposure to the warehouse areas where certain areas may require the use of personal protective equipment such as steel toed shoes and safety glasses. The primary environment is characterized by ambient room temperatures, lighting and traditional office equipment found in a typical office environment.#Qualifications
        • High School Diploma (or GED or High School Equivalence Certificate). Associates Degree in Accounting preferred.
        • Preferred 1 year experience in an accounts payable role; 2-3 years experience preferred with a large multiple location organization.
        • Knowledge of general accounting/accounts payable procedures and relevant accounting ERP software
        • Ability to do repetitive work in a team environment.
        • Good interpersonal and communication skills in dealing with internal and external customers are required
        • Ability to work both independently and as part of project teams; ability to respond to dynamic and time-sensitive requirements in a professional way.
        • Ability to use computer keyboard and 10-key calculator by touch.
        • Analytical, problem solving, and excellent customer service skills
        • Knowledge of imaging software.
        • Intermediate to advanced user knowledge of Microsoft Office Suite, including Microsoft Outlook and Excel.This job description in no way states or implies that these are the only duties to be performed by this employee. He or she will be required to follow any other instructions and to perform any other duties requested by his or her supervisor.FleetPride is the leader in the industry comprised of retail, service, distribution and wholesale divisions.
          • Posted 7 Days Ago
          • Full time
          • REQ20-5880

Keywords: FleetPride, Irving , AP Analyst - Expense Team, Professions , Irving, Texas